More work, less admin, one app.
Win more dealership work. Run it from your phone.
Get jobs straight from the dealerships you work with. Plan your route, manage your day and tick jobs off, all in one app built for people on the road.
Download the app · 1 month free, then £99 / month
Already have an account? Sign in to the web dashboard
Finish the job. The invoice writes itself.
Tap complete and PrepFlo creates the invoice and emails it to the dealership, with your details, your payment terms and VAT worked out. Get paid without the paperwork.
Mark the job complete
Same tap you already do
Invoice is created
Numbered, itemised, VAT worked out
Emailed to the dealership
You get a copy too
- Your company name, address, company and VAT numbers on every invoice
- Pick your payment terms: on receipt, 7, 14, 21, 30, 45 or 60 days
- Sequential invoice numbers and VAT calculated for you
- Optional. Switch it on in a minute, off whenever you like
Included in your subscription. Invoices are branded as the subcontractor, not PrepFlo.
Your Company Ltd
1 High Street, Cambridge
Co. no. 12345678 · VAT GB123456789
TAX INVOICE
No. INV-0042
Bill to
Your Dealership
Invoice date · 10 Oct 2026
Terms · 30 days
Due · 9 Nov 2026
Dent repair
Vehicle: BG11 TST
£45.00
Alloy wheel refurbishment
Vehicle: BG11 TST
£60.00
Payment details
Sort code 12-34-56 · Account 12345678Invoice produced by PrepFlo
Sample invoice. Yours carries your own details.
Your invoices, one click into Xero.
Connect your Xero account and send any PrepFlo invoice across as a draft in one click. When it is paid or voided in Xero, PrepFlo knows straight away. No re-typing, and your books always match your jobs.
Connect Xero
Approve in a quick pop-up, once
Send in one click
Invoice goes to Xero as a draft
Status syncs back
Paid or voided, PrepFlo updates
- Send any PrepFlo invoice to Xero as a draft with one click
- When an invoice is paid or voided in Xero, PrepFlo updates automatically
- Secure connection that refreshes itself in the background
- Optional. Disconnect any time and the connection is removed
Xero is a trademark of Xero Limited. PrepFlo is an independent product.
Xero · Invoices
From PrepFloINV-0042
Cambridge Motors
INV-0041
Fenland Cars
INV-0040
Cambridge Motors
Illustration. Invoices go to your own Xero account.
Less admin. More jobs done.
From the first request to the finished job, everything you need is in your pocket.
Jobs land in your inbox
Dealerships raise jobs in their portal and they arrive instantly with the vehicle, the work needed and the date they want it by. No more texts, calls or screenshots.
Plan smarter routes
See every job on the map and group visits by area, so you spend more time repairing and less time driving.
Your day, organised
A clear schedule of today's and upcoming visits. Acknowledge, schedule and mark complete with one tap.
Every client, their own portal
Add dealerships and each gets a dedicated booking portal. They request, you schedule, everyone stays in sync.
Your price list, built in
Set your standard jobs and prices once. Dealerships pick from your list when they book, so quotes stop going back and forth.
Be found by new dealerships
List your trade and the area you cover and local dealerships can find you and book you directly.
Built for Trade Specialists
- Windscreen Repairers
- Dent Repairers
- SMART Repairers
- Alloy Wheel Refurbishers
- Trim & Interior Specialists
Every dealership you work with gets a booking portal with stock management, prep lists and live job tracking, which means they book you more, and book you properly.
At your desk
Every job, from request to completed
Your web dashboard shows the whole workload at a glance, with open jobs, completed work and what you've invoiced this week and this month.
- Priority jobs flagged so urgent work never slips
- Track each job from Requested to Acknowledged, Scheduled and Completed
- Search by registration or dealership in seconds
- Job value on every card, with running totals
On the road
Run your day from your pocket
The mobile app keeps your visits and your dealerships one tap away, wherever the next job is.
- See today, the next 7 days, overdue visits and booked value
- Tap a visit for details, long-press to reschedule
- Every dealership client in one list, with open jobs
- Copy a client's portal link and send it in seconds
Simple pricing
Subcontractor Job Manager
£99 / month
after your free month, per subcontractor. No contract, cancel anytime.
- Job inbox with instant notifications
- Map and schedule built for the road
- Auto-invoicing: invoices emailed to dealerships when jobs complete
- Xero integration: one-click invoice push, with paid status synced back
- A booking portal for every dealership client
- Your own price list, shown to dealerships
- Listed in the directory so new dealerships can find you
Ready to take on more dealership work?
Download the app, set up your price list and invite your first dealership. Your first month is free, then £99 / month.